Learn to narrow your search criteria for better searches in Outlook

The following table shows examples of searches you might find useful. The search query syntax, available when the Instant Search feature is enabled, follows this basic form: keyword:your search criteria value.

For example, from:bobby

You can also use logical operators AND, NOT, OR, <, >, =, and so forth to refine your search, and these are noted in the table. Logical operators must be typed in uppercase letters.

E THIS TO FIND THIS
bobby Items containing bobby, BOBBY, BoBby, or any other combination of uppercase and lowercase letters. Instant Search is not case sensitive.
bobby moore Items containing both bobby and moore, but not necessarily in that order.
bobby AND moore Items containing both bobby and moore, but not necessarily in that order. Note that logical operators such as AND, NOT, and OR must be in uppercase letters.
bobby NOT moore Items containing bobby, but not moore.
bobby OR moore Items containing bobby, moore, or both.
“bobby moore” Items containing the exact phrase bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes.
from:”bobby moore” Items sent from bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes.
from:”bobby moore” about:”status report” Items sent from bobby moore where status report appears in the subject line, body, and attachment contents. Note the use of double quotes so that the search results match the exact phrase within the quotes.
hasattachment:yes Items that have attachments. You can also use hasattachment:true to get the same results.
attachments:presentation.pptx Items that have attachments named presentation.pptx or if the attachment contains presentation.pptx within its contents.
subject:”bobby moore” Items whose subject contains the phrase bobby moore.
subject:bobby moore Items with bobby in the subject line and with moore anywhere else in the document.
cc:”bobby more” Items in which the display name bobby moore is on the Cc line.
cc:bobbymoore@contoso.com Items in which the e-mail address bobbymoore@contoso.com is on the Cc line.
bcc:bobby Items in which bobby is on the Bcc line.

Sources: http://office.microsoft.com/en-in/outlook-help/learn-to-narrow-your-search-criteria-for-better-searches-in-outlook-HA010238831.aspx

pst file is not outlook pst – Fix Your Broken Outlook Personal Folders (PST) File

If you use Outlook and you’ve noticed it being excessively slow or just having errors, you should probably scan and repair your Personal Folders file for any problems. It’s sorta like checkdisk for your email.

Repairing Your PST File

To repair your PST file, you’ll have to open the Scanpst.exe utility that’s included by default with Outlook. The only problem is that there’s no shortcut to it, so you’ll have to find it in the Outlook folder.

Open up explorer and then browse down to the following folder for Outlook 2007:

C:\Program Files\Microsoft Office\Office12

Or one of these folders for Outlook 2003 and earlier (thanks to Mike in the comments):

C:\Program Files\Common Files\System\Mapi\1033
C:\Program Files\Common Files\System\MSMAPI\1033

Once you open up the utility, you’ll have to find the location of your PST file by clicking the Browse button. If you don’t know the location, there are instructions for figuring out the location further down in this article.

It will take a while to scan the file, and you’ll get a report at the end telling you whether you have errors in the file.

Click on the Repair button, and after a while you’ll finally get the “Repair complete” message.

If you are curious what was actually repaired during the process, you’ll find a text file in the same directory as your PST file with the same name as the PST file.

Most of the information in the file is pretty cryptic… so I’m not sure reading it will help all that much.

Find Your Outlook PST File Locaton

If you just have a single PST file created automatically by Outlook, there’s a standard location under your user profile directory. Open up an explorer window, and then paste in the following into the address bar:

%appdata%\Microsoft\Outlook

You should see your PST file in the list, usually called Outlook.pst at least in the later versions of Outlook. If you’ve created a new personal folders file, it might be in a different location.

Find Location of Outlook PST in Non-Standard Location

Sometimes your PST file will be in a different location, for a number of reasons.. for instance if you created a second PST you would have been prompted to save it somewhere.

If you can actually open Outlook, right-click on your personal folders location, and then choose Properties.

On the properties screen, click the Advanced button.

Now you’ll see the location of the file in the Filename field. As a bonus, you can also compact the folders from here (although you shouldn’t compact it until it’s repaired first)

It’s well worth it to scan your PST file every so often so you don’t lose data. Of course… you should be backing up your files as well.

 

Sources: http://www.howtogeek.com/howto/microsoft-office/fix-your-broken-outlook-personal-folders-pst-file/